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Administrative Assistant, Energy Science & Technology Directorate

Date: Sep 21, 2022

Location: Oak Ridge, TN, US, 37830

Company: Oak Ridge National Laboratory

Requisition Id 9090 

Positions are located at the Hardin Valley Campus in Knoxville, Tennessee.



The Energy and Science Technology Directorate is seeking to hire highly qualified Administrative Assistants who will focus on supporting diverse research staff and perform a wide range of administrative duties at our facilities at the Hardin Valley Campus.


Major Duties/Responsibilities: 

  • Schedule appointments, meetings, conference rooms, vehicles, and other resources as needed.  Coordinate domestic and international travel, process expense reports and reconciliation.  Plan and coordinate on-site visits with DOE Headquarter sponsors, industry, and academia.  Enter visitors in PAS, prepare agendas, reserve rooms, and arrange tours.
  • Prepare correspondence, Field Work Proposals, and other presentation materials according to ORNL Guidelines and via Microsoft Office software packages and route accordingly.
  • Answer phones, route phone calls to appropriate staff member and disseminate information.
  • Maintain a professional office atmosphere; greet and receive visitors (in person and over the phone) in a businesslike, courteous manners; establish and maintain effective working relationships with internal staff members and external contacts and perform administrative duties as assigned.
  • Verify, exchange, and disseminate information as appropriate; maintain files and records as needed.  
  • Plan and coordinate meetings, workshops, and conferences with attendees, including registration and regular communications.  
  • Keep current on ORNL business rules, procedures, and systems.
  • Ensure compliance with environment, safety, health, and quality program requirements.
  • Maintain strong commitment to the implementation and perpetuation of values and ethics.
  • Maintain consistent, reliable work schedule during core business hours to meet the needs of staff. 


Basic Qualifications:

  • High school diploma and a minimum of 2-4 years of relevant administrative support experience, or an equivalent combination of education, training, and experience required.
  • Administrative support requires proficiency in the following software systems: Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat and the ability to learn various ORNL internal business systems. 
  • Excellent interpersonal and communications skills (verbal and written) and the ability to interact diplomatically and tactfully with people at all levels, both within and outside the laboratory.
  • The ability to maintain a consistent work schedule during core hours to meet the needs of staff.


Preferred Qualifications:

  • A working knowledge of administrative policies and procedures and familiarity with or the ability to learn ORNL Administrative Systems.
  • Ability to function well in a fast-paced research environment, set priorities to accomplish multiple tasks within deadlines, and adapt to ever-changing needs.
  • Set priorities, multi-task, and adapt to ever changing needs.
  • Motivated self-starter with the ability to work independently and to participate creatively in collaborative teams.


This position will remain open for a minimum of 5 days after which it will close when a qualified candidate is identified and/or hired.

We accept Word (.doc, .docx), Adobe (unsecured .pdf), Rich Text Format (.rtf), and HTML (.htm, .html) up to 5MB in size. Resumes from third party vendors will not be accepted; these resumes will be deleted and the candidates submitted will not be considered for employment.

If you have trouble applying for a position, please email

ORNL is an equal opportunity employer. All qualified applicants, including individuals with disabilities and protected veterans, are encouraged to apply.  UT-Battelle is an E-Verify employer.

Nearest Major Market: Knoxville