Contracts Closeout Specialist (Hybrid Eligible)

Requisition Id 14304 

Overview:  

As a U.S. Department of Energy (DOE) Office of Science national laboratory, Oak Ridge National Laboratory (ORNL) has an extraordinary 80-year history of solving the nation’s biggest problems. We have a dedicated and creative staff of over 6,000 people! Our vision for diversity, equity, inclusion, and accessibility (DEIA) is to cultivate an environment and practices that foster diversity in ideas and in the people across the organization, as well as to ensure ORNL is recognized as a workplace of choice. These elements are critical for enabling the execution of ORNL’s broader mission to accelerate scientific discoveries and their translation into energy, environment, and security solutions for the nation.

The Contracts Division is looking for applicants to join our Subcontract Closeout team in performing contracts system closeout functions. This person will be joining a dynamic, fast paced team that has a sense of pride in their work and their customers. Looking for someone who can multi-task and meet customer needs. Must have the ability to juggle changing priorities from multiple areas. 

Major Duties and Responsibilities:

• Ensures subcontracts are closed out in accordance with ORNL and Government requirements.

• Analyzing and interpreting subcontract documentation and invoice data to ensure closeout documentation and packages are completed in compliance with DCMA/DCAA, FAR, ORNL, contractual terms and conditions, and audit requirements.

• Responsible for audit of subcontract files to ensure accuracy and completeness which includes preparing closeout documents for closeout.

• Work closely with other closeout specialists to ensure cross-functional team efficiency.

• Daily interaction with outside departments to coordinate cancelling funds, final patent, property closeout, security closeout, and other actions.

• Must understand departmental goals and track personal closeout statistics to assist in achieving stated goals.

• Must be able to work multiple projects simultaneously with the ability to adjust quickly to emerging priorities on short notice.

• Provides quality customer service to both internal and external customers.

Basic Qualifications:

• High School Diploma and two years of relevant contracts administration experience or an equivalent combination of education and technically related experience is required.

• Must be customer service oriented with the ability to communicate effectively with a diverse laboratory population. 

• Must have excellent communication skills, written and oral, and must be able to deal effectively with a variety of individuals at all levels. Must have high level of organization and computer skills, working knowledge of PC Microsoft Office (Word, PowerPoint and Excel, Adobe Acrobat). 

Qualifications Preferred:

• Experience with SAP, Ariba, subcontract closeouts, and the ORNL business enterprise computer system is highly desirable.

Visa Sponsorship: Visa sponsorship is not available for this position.

Benefits at ORNL:  

ORNL offers competitive pay and benefits programs to attract and retain talented people. The laboratory offers many employee benefits, including medical and retirement plans and flexible work hours, to help you and your family live happy and healthy. Employee amenities such as on-site fitness, banking, and cafeteria facilities are also provided for convenience.

Other benefits include the following: Prescription Drug Plan, Dental Plan, Vision Plan, 401(k) Retirement Plan, Contributory Pension Plan, Life Insurance, Disability Benefits, Generous Vacation and Holidays, Parental Leave, Legal Insurance with Identity Theft Protection, Employee Assistance Plan, Flexible Spending Accounts, Health Savings Accounts, Wellness Programs, Educational Assistance, Relocation Assistance, and Employee Discounts.

If you have difficulty using the online application system or need an accommodation to apply due to a disability, please email: ORNLRecruiting@ornl.gov. ORNL is committed to the full inclusion of all qualified individuals. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodations. 

This position is located in Oak Ridge, Tennessee and requires onsite presence.  We offer a flexible work environment that supports both the organization and the employee.  A hybrid/onsite working arrangement may be available with this position, which provides flexibility to work periodically from your home, while reporting onsite to the Oak Ridge, Tennessee location on a weekly and regular basis.

This position will remain open for a minimum of 5 days after which it will close when a qualified candidate is identified and/or hired.

We accept Word (.doc, .docx), Adobe (unsecured .pdf), Rich Text Format (.rtf), and HTML (.htm, .html) up to 5MB in size. Resumes from third party vendors will not be accepted; these resumes will be deleted and the candidates submitted will not be considered for employment.

If you have trouble applying for a position, please email ORNLRecruiting@ornl.gov.

ORNL is an equal opportunity employer. All qualified applicants, including individuals with disabilities and protected veterans, are encouraged to apply.  UT-Battelle is an E-Verify employer.