F&O Procedure and Document Control Analyst

Requisition Id 14683 

Overview:

The Performance Assurance Group of the Integrated Operations Support Division (IOSD) at Oak Ridge National Laboratory (ORNL) seeks an F&O Procedure and Document Control Analyst.  This position is responsible for providing overall direction and management of documents and records for the Facilities and Operations Directorate (F&O), including FMD, FIID, IOSD, LSD, LMD, LPD & UD.  The F&O Procedure and Document Control Analyst is expected to implement a comprehensive, effective document control program to support F&O.   The position requires an individual who is highly organized, self-motivated, and versatile with strong interpersonal skills, as well as effective oral and written communication skills.

Major Duties/Responsibilities:  

• Efficiently and effectively serve as POC for developing/maintaining F&O procedures and documents (divisional and directorate specific).
• Responsible for revising internal operating procedures (directorate/divisional specific) and other F&O related documents from cradle to grave as needed. 
• Manage all documents and records within the Enterprise Document and Records Management System and Records Asset Management System as appropriate.
• Analyze, assemble, archive and retrieve documents when necessary.  
• Responsible for updates to the EDRM system as well as coordinating mandatory document reviews.
• Collaborate with procedure owners to implement documents effectively.  Develop, manage, process, and maintain documents per SBMS requirements.
• Professionally interface and assist with F&O management, tech staff, engineers and task leads on a daily basis regarding technical documents and records.
• Manage the coordination of off-site record moves as necessary per the disposition retention schedule and SBMS:
• Manage the coordination of revisions with engineering and technical staff for efficiency and effectiveness.  Instruct administrative staff in facility documents to be scanned and uploaded as necessary.
• Comply and ensure requirements of SBMS Subject Area: R2A2 Records Management Officer are met by F&O staff. Ensures F&O staff awareness of identifying, maintaining and disposition of records in accordance with records management requirements. 
• Work individually and as an active and contributing team member, manage time and work independently with minimum oversight, accomplish multiple tasks in a complex environment, with attention to detail and thoroughness, possess an enthusiastic and positive work ethic, and handle potential stressful situations.  
• Deliver ORNL’s mission by aligning behaviors, priorities, and interactions with our core values of Impact, Integrity, Teamwork, Safety, and Service. Promote equal opportunity by fostering a respectful workplace – in how we treat one another, work together, and measure success.  

 
Basic Qualifications:

• BS degree with 5 years relevant experience or MS degree with 4 years of experience
• 4 years of the experience in an operations environment  
• Applicant must have excellent technical writing and verbal communication skills.

 
Preferred Qualifications:

• Experience working in a research and development environment (i.e., DOE National Laboratory).
• Procedure Writer Certification, Procedure Professionals Association (PPA)
• Knowledge of technical issues, research activities and the impact of facility conditions and changes on tenant activities
• Experience developing corporate level policies and strategies and preparing briefings to internal/external industry partners and senior management.  
• Strong record of safe operations and safety improvement activities.
• Exceptional teamwork skills, computer skills, organizational skills, and strong personal motivation with the ability to adjust to changing priorities are required. 
• Motivated self-starter with the ability to work independently and to participate creatively in collaborative teams across the laboratory.
• Ability to function well in a fast-paced research environment, set priorities to accomplish multiple tasks within deadlines, and adapt to ever changing needs.

Visa sponsorship: Visa sponsorship is not available for this position. 

About ORNL:
As a U.S. Department of Energy (DOE) Office of Science national laboratory, ORNL has an impressive 80-year legacy of addressing the nation’s most pressing challenges. Our team is made up of over 7,000 dedicated and innovative individuals! Our goal is to create an environment where a variety of perspectives and backgrounds are valued, ensuring ORNL is known as a top choice for employment. These principles are essential for supporting our broader mission to drive scientific breakthroughs and translate them into solutions for energy, environmental, and security challenges facing the nation. 

ORNL offers competitive pay and benefits programs to attract and retain individuals who demonstrate exceptional work behaviors. The laboratory provides a range of employee benefits, including medical and retirement plans and flexible work hours, to support the well-being of you and your family. Employee amenities such as on-site fitness, banking, and cafeteria facilities are also available for added convenience.

Other benefits include the following: Prescription Drug Plan, Dental Plan, Vision Plan, 401(k) Retirement Plan, Contributory Pension Plan, Life Insurance, Disability Benefits, Generous Vacation and Holidays, Parental Leave, Legal Insurance with Identity Theft Protection, Employee Assistance Plan, Flexible Spending Accounts, Health Savings Accounts, Wellness Programs, Educational Assistance, Relocation Assistance, and Employee Discounts.

If you have difficulty using the online application system or need an accommodation to apply due to a disability, please email: ORNLRecruiting@ornl.gov.

This position will remain open for a minimum of 5 days after which it will close when a qualified candidate is identified and/or hired.

We accept Word (.doc, .docx), Adobe (unsecured .pdf), Rich Text Format (.rtf), and HTML (.htm, .html) up to 5MB in size. Resumes from third party vendors will not be accepted; these resumes will be deleted and the candidates submitted will not be considered for employment.

If you have trouble applying for a position, please email ORNLRecruiting@ornl.gov.

ORNL is an equal opportunity employer. All qualified applicants, including individuals with disabilities and protected veterans, are encouraged to apply.  UT-Battelle is an E-Verify employer.