P-Card System Administrator (Hybrid Eligible)

Date: Feb 8, 2024

Location: Oak Ridge, TN, US, 37830

Company: Oak Ridge National Laboratory

Requisition Id 12479 

Overview:  

We are seeking a Purchasing Card (P-Card) Program Administrator who will focus on the oversight and administrative support of the ORNL P-Card program.  This position resides in the Contracts Compliance group in the Business Services Directorate at Oak Ridge National Laboratory (ORNL).  

 

Major Duties/Responsibilities: 

  • Responsible for the daily management of a multifaceted, multi-million dollar Purchasing Card Program for approximately 200 cardholders throughout the laboratory.
  • Approves requests for new purchasing cards and sets spending limits based on program guidelines and department approval.
  • Monitors individual usage and adjusts transaction limits as needed and ensures compliance with policies and procedures.
  • Manages updates, changes or replaces cards in the event of name changes, lost, stolen or damaged cards.
  • Suspends, cancels or destroys cards due to violation of policy, employee transfer, or termination.
  • Performs program management and strategic planning functions. Develops and revises policies and procedures, develops and conducts training to both large and small groups of cardholders, cardholder managers and department heads.
  • Coordinates training with the Purchase Card provider and end users and assists with problem resolution.
  • Procures general to complex goods and services and establishes, monitors and maintains contracts, including procurement card services.
  • Conducts regular program audits and generates reports; immediately informs management of instances of misuse or fraud. Develops related reports in web-based software to monitor the activity and usage of cardholders and managers; evaluate risk and track financial activity; monitor cardholder transaction limits, fraud detection, purchase history, and to identify trends. Prepares recommendations for management based on periodic and unannounced audits to include program changes, policy revisions and communication plans for cardholders and managers.
  • Coordinate monthly card statement and reconciliation activities for all cardholders. 
  • Deliver ORNL's mission by aligning behaviors, priorities, and interactions with our core values of Impact, Integrity, Teamwork, Safety, and Service. Promote diversity, equity, inclusion, and accessibility by fostering a respectful workplace - in how we treat one another, work together, and measure success.

 

Basic Qualifications:

  • A Bachelor’s degree in Business, Legal, Supply Chain Management, or a related discipline.

 

Preferred Qualifications:

  • P-card experience.
  • A minimum of 1-2 years of experience.
  • Excellent written and oral communication skills.
  • Motivated self-starter with the ability to work independently and to participate creatively in collaborative teams across the laboratory. 
  • Ability to function well in a fast-paced research environment, set priorities to accomplish multiple tasks within deadlines, and adapt to ever changing needs.

 

Visa Sponsorship:

Visa sponsorship is not available for this position.

 

Benefits at ORNL:  

ORNL offers competitive pay and benefits programs to attract and retain talented people. The laboratory offers many employee benefits, including medical and retirement plans and flexible work hours, to help you and your family live happy and healthy. Employee amenities such as on-site fitness, banking, and cafeteria facilities are also provided for convenience.

 

Other benefits include the following: Prescription Drug Plan, Dental Plan, Vision Plan, 401(k) Retirement Plan, Contributory Pension Plan, Life Insurance, Disability Benefits, Generous Vacation and Holidays, Parental Leave, Legal Insurance with Identity Theft Protection, Employee Assistance Plan, Flexible Spending Accounts, Health Savings Accounts, Wellness Programs, Educational Assistance, Relocation Assistance, and Employee Discounts.

 

If you have difficulty using the online application system or need an accommodation to apply due to a disability, please email: ORNLRecruiting@ornl.gov or call 1.866.963.9545.

 

For Hybrid eligible positions:

In addition, we offer a flexible work environment that supports both the organization and the employee. A hybrid/onsite working arrangement may be available with this position.

 

#LI-DC1 

 

This position will remain open for a minimum of 5 days after which it will close when a qualified candidate is identified and/or hired.

We accept Word (.doc, .docx), Adobe (unsecured .pdf), Rich Text Format (.rtf), and HTML (.htm, .html) up to 5MB in size. Resumes from third party vendors will not be accepted; these resumes will be deleted and the candidates submitted will not be considered for employment.


If you have trouble applying for a position, please email ORNLRecruiting@ornl.gov.


ORNL is an equal opportunity employer. All qualified applicants, including individuals with disabilities and protected veterans, are encouraged to apply.  UT-Battelle is an E-Verify employer.


Nearest Major Market: Knoxville