Procurement Officer III

Requisition Id 9108 

Overview: 

We are seeking a Procurement Officer (Level 3) who will be responsible for planning, negotiating, awarding and administering subcontracts and purchase orders for professional and technical services, commercial items and specialized materials, equipment and/or commercial services with medium to high levels of complexity and value and independently providing procurement services and support for Laboratory customers.  These responsibilities also include the following: pre-procurement planning with customers, pre-proposal conferences, facilitating concurrent reviews, leadership of subcontract negotiations, participation on process improvement teams, award of evaluated, best-value procurements, cost-type and cost-share subcontracts, and subcontract closeout.

Major Duties/Responsibilities: 

• Reviews requisitions and specifications to ensure adherence to Department of Energy (DOE) prime contract requirements, as well as ORNL and Contracts Division policies and procedures. 
• Develops and maintains accurate and complete files according to division and company procedures. 
• Acts as the primary point of contact for all functions related to each award.  Coordinates award activities with appropriate parties (Customers, Receiving, Requisitioners, Accounts Payable, Materials Clerks, Legal, Property, etc.).
• Uses considerable discretion and judgment to develop best approach to solution based on accumulated contracting experience and knowledge. 
• Work is managed to ensure that assignments are completed.
• Supports one or more customers as fully competent staff providing a full range of procurement services.
• Manages larger-value subcontracts / Agreements.
• Occasionally trains, guides and mentors junior AMS staff.
• Fully competent with all standard procurement practices and procedures, as well as all relevant ORNL business systems.
• Possesses a fully competent professional level of knowledge and experience applying procurement practices and procedures, as well as a general knowledge of other business processes.
• Frequent interorganizational contacts and task lead role.
• Represents the Contracts Division in providing advice and acquisition solutions to problems associated with special customer projects or functions.
• Increasingly, participates on Management Reviews and leads Competitive Evaluation Teams.
• Coordinates with technical contact to develop pre-award source selection strategy and plans.  Conducts detailed reviews (e.g., requisitions and specifications or statements of work). 
• Provides quality customer service to both internal and external customers.
• Conducts market research for potential sources of services or supply.
• Determines appropriate contract type and the structure of solicitations and subcontracts for services, equipment, and/or material. 
• Conducts competitive and noncompetitive bidding for requirements necessary to support various ORNL projects and operations.  Competitive bidding may consist primarily of evaluating lowest price technically acceptable offers.
• Procurement evaluation system requires the ability to assemble information provided by evaluation team members including legal, compliance, cost/price analyst, etc. and write a report that will form the basis for selection and award.
• Leads routine price negotiations that may be required to meet ORNL objectives.
• Negotiates changes to subcontracts and purchase orders that may occur during the course of performance.
• Administers subcontracts and purchase orders through completion and closeout all types of subcontracts.
• Reviews subcontractor costs and prices, invoices, and schedules in order to maintain conformance to both program and contractual requirements. 
• Reviews and interprets government and ORNL procurement policies, regulations and procedures.  Basic knowledge and experience in applying procurement policies and procedures. 
• Maintains strong commitment to the implementation and perpetuation of values and ethics.

Basic Qualifications:

• A Bachelor’s degree in business or a technically related field and 5-7 years of relevant contracts administration experience, or combination of experience and education will be considered.

• The candidate must possess the ability to function in a fast-paced environment requiring a high degree of accuracy.
• Must be customer service oriented with the ability to communicate effectively with a diverse laboratory population.  
• Excellent attention to detail and well-developed written and oral communication skills. 
• Requires proficiency in PC Microsoft Office, word processing, spreadsheets, and databases, such as Excel, Access, Adobe Acrobat and Word.
•  Must possess the ability and willingness to work effectively as a member of a team, as well as independently, as required.  

Preferred Qualifications:

• Customer service oriented with the ability to communicated effectively with a diverse laboratory population
• Excellent written and oral communication skills
• Position requires working knowledge of UT-Battelle/DOE procurement regulations and policies and procedures as well as government procurement terminology.
• Motivated self-starter with the ability to work independently and to participate creatively in collaborative teams across the laboratory 
• Ability to function well in a fast-paced research environment, set priorities to accomplish multiple tasks within deadlines, and adapt to ever changing needs
• Position requires working knowledge of ORNL/DOE procurement regulations and policies and procedures
• Must be familiar with government procurement terminology
• Experience applying and demonstrating procurement knowledge in solving a wide range of complex problems. Learning to lead and manage complex projects for Laboratory customers and AMS management.

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This position will remain open for a minimum of 5 days after which it will close when a qualified candidate is identified and/or hired.

We accept Word (.doc, .docx), Adobe (unsecured .pdf), Rich Text Format (.rtf), and HTML (.htm, .html) up to 5MB in size. Resumes from third party vendors will not be accepted; these resumes will be deleted and the candidates submitted will not be considered for employment.

If you have trouble applying for a position, please email ORNLRecruiting@ornl.gov.

ORNL is an equal opportunity employer. All qualified applicants, including individuals with disabilities and protected veterans, are encouraged to apply.  UT-Battelle is an E-Verify employer.