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Procurement Officer

Date: Jan 11, 2021

Location: Oak Ridge, TN, US, 37830

Company: Oak Ridge National Laboratory

Requisition Id 4732 

Responsible for leading a procurement team, planning, negotiating, awarding and administering purchase orders for professional and technical services, commercial items and specialized materials, equipment and/or commercial services with medium to high levels of complexity and value and independently providing procurement services and support for two Level 2 STS Teams.  These responsibilities also include the following: pre-procurement planning with customer, pre-proposal conferences, facilitating concurrent reviews, leadership of  negotiations, participation on process improvement teams, award of evaluated, best-value procurements, cost-type and cost-share subcontracts, and subcontract closeout.


Reviews requisitions and specifications to ensure adherence to Department of Energy (DOE) prime contract requirements, as well as ORNL and Contracts policies and procedures.  Develops and maintains accurate and complete files according to division and company procedures.  Acts as the primary point of contact for all functions related to each award.  Coordinates award activities with appropriate parties (Customers, Receiving, Requisitioners, Accounts Payable, Materials Clerks, Legal, Property, etc.).


Uses considerable discretion and judgment to develop best approach to solution based on accumulated contracting experience and knowledge.  Work is managed to ensure that assignments are completed.


Supports one or more customer groups as fully competent staff providing a full range of procurement services. Manages larger-value subcontracts / Agreements. Leads and trains, guides and mentors junior procurement staff. Fully competent with all standard procurement practices and procedures, as well as all relevant ORNL business systems. Will be co-located with the customers. 


Possesses a fully competent professional level of knowledge and experience applying procurement practices and procedures, as well as a general knowledge of other business processes. Experience applying and demonstrating procurement knowledge in solving a wide range of complex problems. Learning to lead and manage complex projects for Laboratory customers and Contracts management.



Major Duties/Responsibilities: 

Coordinates with technical contact to develop pre-award source selection strategy and plans.  Conducts detailed reviews (e.g., requisitions and specifications or statements of work). 


Provides quality customer service to both internal and external customers while being co-located with the internal customers. 


Conducts market research for potential sources of services or supply.


Determines appropriate contract type and the structure of solicitations and subcontracts for services, equipment, and/or material. 


Conducts competitive and noncompetitive bidding for requirements necessary to support various ORNL projects and operations.  Competitive bidding may consist primarily of evaluating lowest price technically acceptable offers.


Procurement evaluation system requires the ability to assemble information provided by evaluation team members including legal, compliance, cost/price analyst, etc. and write a report that will form the basis for selection and award. Leads routine price negotiations that may be required to meet ORNL objectives.


Negotiates changes to subcontracts and purchase orders that may occur during the course of performance.


Administers subcontracts and purchase orders through completion and closeout all types of subcontracts.


Reviews subcontractor costs and prices, invoices, and schedules in order to maintain conformance to both program and contractual requirements. 


Reviews and interprets government and ORNL procurement policies, regulations and procedures.  Basic knowledge and experience in applying procurement policies and procedures. 


Maintains strong commitment to the implementation and perpetuation of values and ethics.


Basic Requirements:  Bachelor’s degree in business or a technically related field and five to seven years of relevant contracts administration experience or an equivalent combination of education and experience is required.


The candidate must possess the ability to function in a fast-paced construction environment requiring a high degree of accuracy.  Must be customer service oriented with the ability to communicate effectively with a diverse laboratory population.   Position requires working knowledge of DOE procurement regulations and policies and procedures as well as government procurement terminology.  Excellent attention to detail and well-developed written and oral communication skills.  Requires proficiency in PC Microsoft Office, word processing, spreadsheets, and databases, such as Excel, Access, Adobe Acrobat and Word.  Must possess the ability and willingness to work effectively as a member of a team, as well as independently, as required.  


Qualification Desired: Bachelor’s degree in supply chain management, accounting, finance, or other business field.  Experience with SAP and/or Ariba is desirable.


Must be customer service oriented with the ability to communicate effectively with a diverse laboratory population.  Must have excellent communication skills, written and oral, and must be able to deal effectively with a variety of individuals at all levels of ORNL and government organizations. Must be able to function in a fast-paced environment requiring a high degree of accuracy.  Position requires working knowledge of ORNL/DOE procurement regulations and policies and procedures.  Must be familiar with government procurement terminology.  Must have high level of organization and computer skills, working knowledge of PC Microsoft Office (Word, PowerPoint and Excel, Adobe Acrobat).  Must have excellent written and verbal communications skills.


Work Direction and Interfaces:  Provides advice and guidance to ORNL staff on procurement matters.



This position will remain open for a minimum of 5 days after which it will close when a qualified candidate is identified and/or hired.

We accept Word (.doc, .docx), Adobe (unsecured .pdf), Rich Text Format (.rtf), and HTML (.htm, .html) up to 5MB in size. Resumes from third party vendors will not be accepted; these resumes will be deleted and the candidates submitted will not be considered for employment.

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ORNL is an equal opportunity employer. All qualified applicants, including individuals with disabilities and protected veterans, are encouraged to apply.  UT-Battelle is an E-Verify employer.

Nearest Major Market: Knoxville