Programs and Planning Specialist

Date: Sep 10, 2023

Location: Oak Ridge, TN, US, 37830

Company: Oak Ridge National Laboratory

Requisition Id 11146 


The Isotope Science and Engineering Directorate (ISED) is seeking a Programs and Planning Specialist to manage the ISED proposal process and provide specialized programmatic support. This position will serve as the liaison with division management to facilitate development of responses to directorate, ORNL leadership, and sponsor requests; and assist with strategic plan development. The successful candidate will work closely with ISED Leadership to provide the support necessary to successfully implement the directorate's mission.  The ideal candidate will be a team player who can achieve objectives accurately and successfully, with minimal oversight.


Major Duties/Responsibilities:

  • Managing the ISED R&D proposal process in collaboration with ISED program managers and researchers. 
  • Coordinating all aspects of proposal management from announcement to submission into the Office of Science grant systems (PAMS,
  • Ensuring compliant scientific proposals of high quality are submitted in response to the DOE Office of Isotope R&D and Production funding opportunities.
  • Mentoring staff, line management, and administrative staff in proposal management and preparation.
  • Collaborating with ISED Leadership to develop content for ISED-, ORNL- and DOE-level documents and reports, including but not limited to:
  • Annual Report to the DOE Office of Science
  • Laboratory Performance Evaluations Management Plan
  • Laboratory Plan and Agenda
  • Internal business and strategic plans
  • Internal and external honors and awards packages
  • Sponsor reports
  • Planning, organizing, and facilitating internal and external meetings, sponsor/program reviews, and workshops as needed.
  • Contributing to the development and tracking of metrics and key performance indicators for ISED.
  • Handling ad-hoc/special requests from ISED Leadership.


Basic Qualifications:

  • B.S. degree in Business or a related field with 5+ years of experience, or at least 10 years of experience in a DOE national laboratory environment.
  • A background of working with large organizations or complex projects that require planning, communications, reporting, and assessment, with proven capabilities in each of these areas is required.
  • Qualified candidates must have excellent communications skills and experience working in high-demand, challenging environments.
  • Strong organizational and time management skills with the ability to prioritize actions
  • Self-motivated and able to work with minimal oversight
  • Quality focused and detail-oriented
  • Strong analytical and problem solving skills


Benefits at ORNL:

ORNL offers competitive pay and benefits programs to attract and retain talented people. The laboratory offers many employee benefits, including medical and retirement plans and flexible work hours, to help you and your family live happy and healthy. Employee amenities such as on-site fitness, banking, and cafeteria facilities are also provided for convenience.


Other benefits include the following: Prescription Drug Plan, Dental Plan, Vision Plan, 401(k) Retirement Plan, Contributory Pension Plan, Life Insurance, Disability Benefits, Generous Vacation and Holidays, Parental Leave, Legal Insurance with Identity Theft Protection, Employee Assistance Plan, Flexible Spending Accounts, Health Savings Accounts, Wellness Programs, Educational Assistance, Relocation Assistance, and Employee Discounts.


Moving can be overwhelming and expensive. UT-Battelle offers a generous relocation package to ease the transition process. Domestic and international relocation assistance is available for certain positions. If invited to interview, be sure to ask your Recruiter (Talent Acquisition Partner) for details.


For more information about our benefits, working here, and living here, visit the “About” tab at


This position will remain open for a minimum of 5 days after which it will close when a qualified candidate is identified and/or hired.

We accept Word (.doc, .docx), Adobe (unsecured .pdf), Rich Text Format (.rtf), and HTML (.htm, .html) up to 5MB in size. Resumes from third party vendors will not be accepted; these resumes will be deleted and the candidates submitted will not be considered for employment.

If you have trouble applying for a position, please email

ORNL is an equal opportunity employer. All qualified applicants, including individuals with disabilities and protected veterans, are encouraged to apply.  UT-Battelle is an E-Verify employer.

Nearest Major Market: Knoxville