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Programs and Planning Specialist

Date: Jan 12, 2023

Location: Oak Ridge, TN, US, 37830

Company: Oak Ridge National Laboratory

Requisition Id 9849 





The Computing and Computational Sciences Directorate (CCSD) at Oak Ridge National Laboratory (ORNL) seeks a Programs and Planning Specialist to provide support to the Associate Laboratory Director (ALD) and Chief Operation Officer (COO) for Computing and Computational Sciences.  Specifically, in this role you will manage and coordinate the internal proposal process from the initial announcement through to the final submission for a variety of sponsors and provide specialized programmatic support.  You will also oversee and provide programmatic support to various internal and external outreach opportunities for the Directorate. 


Major Duties/Responsibilities:


In this role, you will work closely with CCSD’s leadership teams to provide mission support services in the areas of proposal preparation and submission, planning and internal management for major sponsor programs and initiatives.  Specific responsibilities of the position include, but are not limited to:


  • Coordinate development of Laboratory Directed Research and Development (LDRD) and Program Development (PD) proposals from CCSD through the Laboratory Overhead Investment System (LOIS).  Responsibilities include coordinating reviews of LDRD proposals, tracking LDRD progress, Strategic Hire program, and PD proposals and progress. Oversee the quality of proposals and the proposal process for CCSD in cooperation with the division directors, and their staff.
  • Work with the COO to formulate policies and goals for operational efficiency and direct effective operational initiatives.  Understanding of data management tools to monitor and analyze key performance data, and other metrics to assess and continuously improve operations and research
  • Create compelling materials (PowerPoint, correspondence, reports, meeting notes, talking points, and other materials) that readily convey the importance of the work in CCSD to multiple audiences, including DOE, researchers and sponsors, and the public.
  • Coordinate, provide program support, and execute science outreach programs for the directorate, including CCSD sponsored and participated initiatives, workshops, and conferences.
  • Collaborate with the ALD, Division Directors, and COO in developing performance management plans, identifying objectives for the Laboratory, and tracking key results for inclusion in the following:
    • Laboratory Agenda
    • Laboratory Annual Report
    • Laboratory Performance Evaluations Management Plan (PEMP)
    • Annual Laboratory Notable Outcomes
    • Laboratory Directed Research and Development program
    • Documentation of Laboratory Objectives, Key Results, and Analysis
    • Honors and Awards


Basic Qualifications Required:


  • Bachelor’s degree and at least 2 years of related experience


Preferred Qualifications:


  • Excellent verbal and written communication skills
  • Demonstrated interpersonal skills (team player) working across a broad range of individuals, such as scientists, vendors, science writers, web designers, graphic artists, managers, and technical staff. 
  • Experience in negotiating and communicating requirements and deliverables involving multiple disciplines.
  • Ability to follow policies and procedures, problem solve, troubleshoot, and research solutions
  • Ability to integrate and effectively relay information to stakeholders and colleagues
  • Experience and demonstrated skills in managing priorities and delivering results in a fast-paced environment, with a range of stakeholders, and in a self-directed fashion.
  • Demonstrated skills in presentation, customer service, delegation, multi-tasking.
  • Proven creativity, leadership, and problem-solving skills.  




ORNL offers competitive pay and benefits programs to attract and retain talented people. The laboratory offers many employee benefits, including medical and retirement plans and flexible work hours, to help you and your family live happy and healthy. Employee amenities such as on-site fitness, banking, and cafeteria facilities are also provided for convenience.

Other benefits include: Prescription Drug Plan, Dental Plan, Vision Plan, 401(k) Retirement Plan, Contributory Pension Plan, Life Insurance, Disability Benefits, Generous Vacation and Holidays, Parental Leave, Legal Insurance with Identity Theft Protection, Employee Assistance Plan, Flexible Spending Accounts, Health Savings Accounts, Wellness Programs, Educational Assistance, Relocation Assistance, and Employee Discounts.

Visa sponsorship is not available with this position.  To be considered for this position you must have the ability to work without a need for current or future visa sponsorship.


This position will remain open for a minimum of 5 days after which it will close when a qualified candidate is identified and/or hired.

We accept Word (.doc, .docx), Adobe (unsecured .pdf), Rich Text Format (.rtf), and HTML (.htm, .html) up to 5MB in size. Resumes from third party vendors will not be accepted; these resumes will be deleted and the candidates submitted will not be considered for employment.

If you have trouble applying for a position, please email

ORNL is an equal opportunity employer. All qualified applicants, including individuals with disabilities and protected veterans, are encouraged to apply.  UT-Battelle is an E-Verify employer.

Nearest Major Market: Knoxville