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Project Management Specialist

Date: May 31, 2022

Location: Oak Ridge, TN, US, 37932

Company: Oak Ridge National Laboratory

Requisition Id 7228 



The Integrated Building Deployment and Analysis (IBDA) Group in the Buildings and Transportation Science Division (BTSD) at the Oak Ridge National Laboratory (ORNL) is seeking applicants for seeking a Project Management Specialist to develop and track research project financials, direct the project proposal process from the initial proposal announcement through to the final submission and to provide specialized programmatic support. 


You will work closely with research staff, Principal Investigators, Program Managers, and the Director of the Building Technologies Research and Integration Center Director (BTRIC).  You will work closely with research staff in the areas of proposal preparation and submission; financial planning and tracking; and program management including planning and reporting.  You should be highly organized, have experience in financial management and proposal development, and can achieve work objectives accurately and independently. 


Job Duties and Responsibilities

  • Work with staff to develop project budgets and spend plans  
  • Manage the annual project planning process including compiling, checking and entering annual work scopes into the DOE Annual Operating Plan (AOP) Planning System.
  • Work with research staff to track and summarize the status of milestones. Assist staff in reporting milestone status to DOE.
  • Manage the proposal process in response to DOE Funding Opportunity Announcements (FOAs). Ensure compliant proposals are submitted on time using established and recognized proposal methods.  Develop proposal process schedule and required documents including templates.  Track PI progress toward assembling a complete technical proposal package.  Assist PIs in the development of proposal budgets and coordinate with ORNL financial officers.  Check proposal packages for completion and compliance with DOE requirements.  Upload completed proposal documents into the DOE system.  Track follow-up requests and develop metrics on proposal win/loss record.
  • Generate monthly financial reports for program managers and PIs using internal ORNL project accounting and project management systems. 
  • Work with research staff to develop monthly or quarterly project deliverables and budget status reports for DOE sponsors.
  • Create purchase requisitions on behalf of PIs and monitor status of purchase orders.  This includes close interaction with subcontractors, vendors, and ORNL Procurement.
  • Work with PIs to prepare project proposals for sponsors outside of DOE through the Strategic Partnership Projects (SPP) office.  Enter project information into the SPP online system and monitor approval status.  Assist PIs in monitoring project status to ensure projects are on track to meet deliverables and within budget.
  • Manage project change control through internal and DOE AOP and SPP systems, including documenting PI changes to scope, budget and schedule as approved by the project sponsor.
  • Assist research staff in preparing budgets for Cooperative Research and Development Agreements and User Facility Agreements and enter those documents into the appropriate DOE systems.
  • Develop new processes as needed to meet mission needs and improve efficiency


Basic Qualifications

  • B.S. in a science or business field with 10 years of relevant work experience
  • Proficiency with the Microsoft Office suite of tools including Excel, Word and PowerPoint
  • Experience in budget development and tracking
  • Experience working with databases, large data sets, multiple data sources and interpreting complex data to create meaningful information
  • Demonstrated strong attention to detail
  • Strong written and verbal communication skills and demonstrated ability to be organized and flexible, accurately enter data, compile information, and maintain large amounts of information.


This position will remain open for a minimum of 5 days after which it will close when a qualified candidate is identified and/or hired.

We accept Word (.doc, .docx), Adobe (unsecured .pdf), Rich Text Format (.rtf), and HTML (.htm, .html) up to 5MB in size. Resumes from third party vendors will not be accepted; these resumes will be deleted and the candidates submitted will not be considered for employment.

If you have trouble applying for a position, please email

ORNL is an equal opportunity employer. All qualified applicants, including individuals with disabilities and protected veterans, are encouraged to apply.  UT-Battelle is an E-Verify employer.

Nearest Major Market: Knoxville