Training Coordinator

Date: Feb 7, 2024

Location: Oak Ridge, TN, US, 37830

Company: Oak Ridge National Laboratory

Requisition Id 12471 

Overview:  

Oak Ridge National Laboratory (ORNL) is the largest US Department of Energy science and energy laboratory, conducting basic and applied research to deliver transformative solutions to compelling problems in energy and security.

 

We are seeking a Training Coordinator to support Research and Development (R&D) activities progressing toward production for the Enrichment Science and Engineering Division (ESED) within the Isotope Science and Engineering Directorate (ISED). The position resides in ESED’s Technical Support Services group.

 

ESED serves the nation in two critical areas: advancing enrichment technologies and exploring stable isotope production and applications. The division leverages an elite staff of scientists and engineers with the world-leading capabilities of Oak Ridge National Laboratory (ORNL) to deliver groundbreaking advancements with a variety of applications, from national security to life-saving medical treatments. ESED is the national steward for the research, development, and demonstration of enrichment technologies. ORNL is a recognized leader in centrifuge and electromagnetic enrichment technology.

 

The Technical Support Services Group provides division-wide services in support of the strategic advancement of science and technology focused on the research and development of prototype enrichment devices for processing uranium-bearing and stable isotope compounds.

 

The successful candidate will work closely with a focused group of scientists, technicians, and engineers on challenging, fast paced technical projects in support of the DOE Isotope Program.   This has been a quickly expanding program at ORNL and offers significant opportunities for professional growth. The team demonstrates a collective excitement for the important work being accomplished and values creative solutions to developing technology and processes to solve the latest challenges. Successful development and deployment of isotope separation technologies requires an acute attention to detail and continued consideration of personnel and equipment safety. 

 

As a U.S. Department of Energy (DOE) Office of Science national laboratory, ORNL has an extraordinary 80-year history of solving the nation’s biggest problems. With a dedicated and creative staff of over 6,000 people, ORNL’s decadal vision for diversity, equity, inclusion, and accessibility (DEIA) is to cultivate an environment and practices that foster diversity in ideas and in the people across the organization, as well as to ensure ORNL is recognized as a workplace of choice. These elements are critical for enabling the execution of ORNL’s broader mission to accelerate scientific discoveries and their translation into energy, environment, and security solutions for the nation.

 

Major Duties/Responsibilities: 

The selected candidate will work with ESED line managers, quality assurance representatives, project/program managers, and staff to provide training support for ESED activities in coordination with the ISED Training Support Group.

 

Responsibilities include:

  • Contribute to and nurture a strong training culture emphasizing the importance of the training fundamentals outlined in the ISED Conduct of Training
  • Complete and maintain designation as a Subject Matter Expert for training.
  • Complete and maintain Instructor Qualification, and OJT Trainer authorization
  • Assist ESED in validating and tracking training completion, including maintaining accurate records of training sessions, assessments, and qualifications in an organized and readily auditable state for compliance and reporting
  • Coordinate with ISED Training Manager to ensure a systematic approach to divisional training programs
  • Collaborate with ISED Training Manager to implement and update the ISED Conduct of Training program and all associated procedure(s)
  • Coordinate the use of technology and e-learning platforms to develop online modules, webinars, or other interactive training tools for training delivery
  • Stay updated on training trends, methodologies, and technologies
  • Work with subject matter experts, instructors, trainers, and instructional designers to prepare training materials, presentations, handouts, and resources needed for training delivery
  • Encourage open communication, collect feedback from training participants, assess the effectiveness of the instructor and the training materials, and adjust training approaches
  • Continuously review and improve training program based on feedback, lessons learned, and advancements in technology or processes
  • Assist in planning, developing, and conducting drills and exercises, as applicable
  • Assign, manage, and track institutional training requirements for each staff member based on position/role
  • Monitor and report on staff initial training, continuing training, and qualifications status, as necessary
  • Ensure training activities are well-organized, efficient, and contribute to the overall growth, safety, and success of the division and/or project(s)
  • Manage the review, approval, and revision control for all formal training documents
  • Coordinate and collaborate with subject matter experts, management, operations, maintenance, technical support, principal investigators, lab-space managers, and project staff to:
    • conduct and document training needs assessments
    • determine training program content and format
    • develop comprehensive training plan(s) and/or qualification card(s)
    • assign, manage, and track training identified for Research Safety Summaries (RSS)
    • develop facility-specific training materials including facility unescorted access training and facility walkthrough checklists
    • develop and manage training materials (e.g., lesson plans and OJT performance packages) necessary to support formal initial and continuing training
    • determine the best delivery method and assist in the delivery of knowledge-based training, performance-based (OJT) training, institutional training, assigned reading, and qualifications
    • develop, grade, and administer written and oral examinations, including completing and maintaining designation as an Exam Proctor.
    • periodically evaluate changes in facilities or projects to ensure the required training elements are performed and that personnel are provided training on new or modified facility structures, systems, equipment, and procedures, as appropriate
    • stay up-to-date with DOE Orders, standards, and training best practices as they relate to the division being supported

 

Basic Qualifications:

  • A bachelor’s degree with a minimum of 5 years of relevant experience or, in lieu of the combined education and experience, 10+ years’ relevant experience
  • Ability to obtain DOE Q clearance
  • Exceptional understanding of and ability to use Microsoft Word, Excel, and PowerPoint

 

Preferred Qualifications:

  • Active DOE Q clearance
  • Experience with the following:
    • Instructional design
    • SuccessFactors or training management software
    • DOE-HDBK-1078-94, Training Program Handbook: A Systematic Approach to Training
    • Working in a Research & Development and/or testing environment
    • Working to an ISO or NQA-1 based Quality Assurance program
    • Supporting multiple organizations within a project or program
    • Marking, handling, and storage requirements of sensitive documents (e.g., CUI, ECI, UCNI, SRD)
  • Excellent written and oral communication skills with the ability to work both independently and to participate creatively in collaborative teams.
  • Motivated self-starter with the ability to set priorities based on current projects and milestones.
  • Ability to function well in a high compliance environment; accomplish multiple tasks within deadlines; and adapt to ever changing needs.

 

 

Special Requirements:

 

Q clearance: This position requires the ability to obtain and maintain a clearance from the Department of Energy. As such, this position is a Workplace Substance Abuse (WSAP) testing designated position. WSAP positions require passing a pre-placement drug test and participation in an ongoing random drug testing program.

 

Benefits at ORNL:  

ORNL offers competitive pay and benefits programs to attract and retain talented people. The laboratory offers many employee benefits, including medical and retirement plans and flexible work hours, to help you and your family live happy and healthy. Employee amenities such as on-site fitness, banking, and cafeteria facilities are also provided for convenience.

Other benefits include: Prescription Drug Plan, Dental Plan, Vision Plan, 401(k) Retirement Plan, Contributory Pension Plan, Life Insurance, Pet Insurance, Disability Benefits, Generous Vacation and Holidays, Parental Leave, Legal Insurance with Identity Theft Protection, Employee Assistance Plan, Flexible Spending Accounts, Health Savings Accounts, Wellness Programs, Educational Assistance, Relocation Assistance, and Employee Discounts.

 

  #LI-DC1

 

 

This position will remain open for a minimum of 5 days after which it will close when a qualified candidate is identified and/or hired.

We accept Word (.doc, .docx), Adobe (unsecured .pdf), Rich Text Format (.rtf), and HTML (.htm, .html) up to 5MB in size. Resumes from third party vendors will not be accepted; these resumes will be deleted and the candidates submitted will not be considered for employment.


If you have trouble applying for a position, please email ORNLRecruiting@ornl.gov.


ORNL is an equal opportunity employer. All qualified applicants, including individuals with disabilities and protected veterans, are encouraged to apply.  UT-Battelle is an E-Verify employer.


Nearest Major Market: Knoxville